What is an email alias, examples of use
Posted: Thu Jan 23, 2025 4:49 am
Have you ever wondered if it is possible to have multiple email addresses without creating multiple accounts?
The answer is yes, and the solution is email aliases. An email alias is an alternative, additional name for a primary email address. When an alias is used, emails sent to that address are received and stored in the same inbox as emails sent to the primary email address.
Email aliases share the same contact list and settings as the primary email account.
In this article, we will explain in a simple way what email aliases are, their advantages, and some examples of how you can use them in your daily life.
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What are they for and why you should use email aliases?
Aliases are often used in business email services , where you pay per user license. They allow you to group email boxes that are rarely used but need to be kept, or to manage different addresses in a single inbox that is managed by a single person. They can also be used as alternative and temporary email addresses for activating a service that you will later stop using.
Email Aliases Examples
There are many situations in which companies must resort to the use of aliases. With this method you can save on license fees and enjoy a professional email solution. Here is a list of examples of the most commonly used aliases:
Privacy Protection:
Email aliases can be used to protect employee privacy. Instead of displaying their real email address, a public alias is set to keep their real email address private.
For example, a company may have an easy-to-remember account like hr@ for external communication, but send and receive emails using the real name of the HR manager when communicating with colleagues.
Personalization:
If we need an account for each department of the company, we can have an email for purchases, sales, administration, etc. and to achieve a more personalized and user-friendly communication for the recipient, we can add an alias with the name of the person in charge of the department. In this way, we will always know who we are communicating with.
For example: The administrative department can use the generic account administration, and in turn have an alias with the name of the person working in that position.
Staff turnover:
Continuing with the previous case, where we have a main account with the name of the department, but also an alias with the name of the person in charge. In the event that that person stops working for the company and is replaced, we can simply create another alias with the name of the new person in charge.
In this way, we keep the history of all the emails from the administration account in the same inbox, regardless of who was in charge at that time.
The answer is yes, and the solution is email aliases. An email alias is an alternative, additional name for a primary email address. When an alias is used, emails sent to that address are received and stored in the same inbox as emails sent to the primary email address.
Email aliases share the same contact list and settings as the primary email account.
In this article, we will explain in a simple way what email aliases are, their advantages, and some examples of how you can use them in your daily life.
Google Workspace Referral Link
Try it for free for 14 days.
And enjoy an exclusive discount by requesting a promotional code.
10% Discount
For the first year of the Google Workspace Business Starter paraguay whatsapp resource plan or the Google Workspace Business Standard plan
Name
Comment
Send
What is Google Workspace?
email alias
What are they for and why you should use email aliases?
Aliases are often used in business email services , where you pay per user license. They allow you to group email boxes that are rarely used but need to be kept, or to manage different addresses in a single inbox that is managed by a single person. They can also be used as alternative and temporary email addresses for activating a service that you will later stop using.
Email Aliases Examples
There are many situations in which companies must resort to the use of aliases. With this method you can save on license fees and enjoy a professional email solution. Here is a list of examples of the most commonly used aliases:
Privacy Protection:
Email aliases can be used to protect employee privacy. Instead of displaying their real email address, a public alias is set to keep their real email address private.
For example, a company may have an easy-to-remember account like hr@ for external communication, but send and receive emails using the real name of the HR manager when communicating with colleagues.
Personalization:
If we need an account for each department of the company, we can have an email for purchases, sales, administration, etc. and to achieve a more personalized and user-friendly communication for the recipient, we can add an alias with the name of the person in charge of the department. In this way, we will always know who we are communicating with.
For example: The administrative department can use the generic account administration, and in turn have an alias with the name of the person working in that position.
Staff turnover:
Continuing with the previous case, where we have a main account with the name of the department, but also an alias with the name of the person in charge. In the event that that person stops working for the company and is replaced, we can simply create another alias with the name of the new person in charge.
In this way, we keep the history of all the emails from the administration account in the same inbox, regardless of who was in charge at that time.