In the digital age, sending emails has become almost an art. Whether it’s pitching to clients, potential collaborators, or responding to job offers, emails of all kinds abound on our screens. It’s no wonder that many professionals ignore messages from unknown senders. To build strong relationships, you need to hone your writing strategy.
Twenty years ago, creating a website or using social networks to promote a business seemed like a crazy idea. Now, the Web has become a common means of communication. A well-written email allows you to establish a quality first connection and get off to a good start. Knowing how to introduce yourself by email will be useful for promoting your company or yourself, if you are applying for the job of your dreams for example.
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Tip : Check out our articles on how to write a good CV , then take inspiration from our examples of the best CVs , then follow our advice on how to write an email and nothing will stop you!
Indeed, you cannot send just any message to just anyone.
To start a real conversation, you need to think twice before clicking the “Send” button.
The same goes when you're away. Again , communication and transparency are key to building trust.
Check out our out-of-office message examples to look professional in every situation, then let's get back to basics: introducing yourself via email.
How to Introduce Yourself via Email in 10 Steps
Start with an object that grabs attention
Refine the introduction
Show that you have done your research
Be confident but avoid sales pitches
Highlight your interest
Be brief
Adapt your tone to your recipient
Choose your links with the greatest care
Be clear about the next step
1. Start with an object that captures attention
Let’s be honest: When you get an email from a stranger with the subject line “A great opportunity!”, how long does it take you to mark it as spam or delete it? The subject line is perhaps the most important element. Think of it like a secret password to a great party. If you get the right words out at the entrance, you’re in.
Your first challenge is to show that you’re not a spammer. Since the recipient probably won’t recognize your name, the subject line should be personalized and stand out from the crowd. Stand out from other advertisers with real credentials and by capitalizing only the first word of the sentence. Consider something like:
“Hello [name]. I would like to discuss [company / job / topic].”
“Question about [company]”
“Re: your [article/post/interview] on [topic]”
To find the right item, we suggest you do a little experiment: Over the next brazil phone number list three days, analyze your inbox and determine which items you like and which ones don't. Try to understand what piques your interest and why.
2. Refine the introduction
You did it! Your subject line was so relevant that it got you a click. Here’s the second step: making sure you get a response. The first few sentences of your email are critical, so you need to approach them strategically. The goal is to briefly and clearly explain to the recipient why you’re contacting them and what’s in it for you and them. Quickly announce what you’re offering: