Reducing IT costs: where to start? How to do it?

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Although IT is a strategic area for any company, many technology managers are pressured to reduce costs or optimize resources. But where do you start?

It is not just because Brazil has been through, or is still going through, an economic crisis, but because companies earn more when their operating costs are lower. Many people turn to technological solutions to gain the advantage of reducing costs, without losing the quality of the products or services offered.

Companies often spend money on technology to better manage their resources and optimize their processes, but a lack of planning or preparation means that these investments are wasted. There is little point in investing money in technology without being prepared for it.

Even so, the wave of digital transformation allows companies to invest in optimizing resources by adopting new services or outsourcing some. In this case, one example is cloud computing, which helps reduce costs.

But it is not always easy to find the right path for each guatemala telegram lead company. It was with these difficulties in finding solutions to cut costs or optimize resources in mind that we wrote this post.

Keep reading and see our tips on how to efficiently reduce IT costs in your company.

Auditing of internal IT processes and systems
This should be the first step for anyone who wants to reduce their IT expenses: knowing how processes and systems are organized. Many managers are unaware of internal processes and end up cutting necessary costs and leaving unnecessary ones, which does not help the organization at all.

Another issue that can be a point of reduction is to look at all the systems that the company is using. Technology evolves quickly and you may be using an obsolete system or one that is already outdated and no longer necessary. This also generates costs, since it does not help the productivity of those who are using the system.

Renegotiating contracts is also a way to reduce costs. One of the highest expenses in IT is telecommunications service contracts. Check if there are competitors with lower prices and negotiate with your suppliers.

Often, we settle for the service provided and do not research the competition that can offer both better quality and a lower price.

If you are unable to reduce costs at this point, check whether your network is being used appropriately. One solution may be to optimize usage to save resources, if this does not harm users or impact software or applications. Remember that nothing can stop the company from being harmed.

Automated operational processes
After the audit and with the process map in hand, the ideal is to identify which of them can be automated.

Automation frees up your team to perform other activities that bring more results. This saves time and, consequently, money.

When processes are automated, the chances of errors decrease — and by a lot. With all the advances in Artificial Intelligence, especially in the use of Machine Learning applications , your operations can have significant gains in efficiency. Even processes that do not directly use this technology can benefit from this.

Another advantage is the analysis that can be made from more accurate diagnoses. Analysis is a valuable asset when it can be used to improve processes, which can ultimately lead to greater profits.