Choose a suitable location for the session, based on the number of participants and the topic of the event. Participants should not feel uncomfortable while in the room, they should be provided with all the tools so that the teamwork goes smoothly and produces good results.
Pay attention to the design of the entire interior, both the appearance and the decorative elements. The atmosphere in the room and the arrangement of the participants' seats should be conducive to joint discussions. You wouldn't choose some entertainment venue to meet with a business partner, would you?
Prepare a place for coffee overseas chinese in usa data breaks and a canteen. Treat everything responsibly, this will also contribute to the successful completion of the session.
Here are some more important recommendations:
The room should be spacious, there should be no crowding of participants, but they should be able to see each other well. The best option is to hold the session in a room outside your company, this will take employees away from their daily tasks.
Don't forget to organize a proper schedule so that participants have the opportunity to be in time for the start of the discussion each day and have a good rest after it. Make sure there is normal natural lighting.
Include in your menu foods that help to increase energy, not sleep.
Make sure that the room is closed to outsiders, there is no external noise, the speakers can be heard clearly, etc.
In short, all the nuances, even the most insignificant ones, such as a sufficient number of toilet rooms, must be taken into account. One could say that a strategic session requires preliminary modeling, where nothing can be overlooked.
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Step 8: Developing a Script
Offer your own program, focus on a specific problem. As a rule, a strategic session does not imply strict restrictions. Sooner or later, a problem may emerge that hinders further progress. Collective discussion allows you to discover facts that were not taken into account before, especially if you have not participated in strategic sessions before.
On top of that: it is impossible to say with certainty how much time it will take to complete a task, since everything depends on the group. It may turn out that one group will spend several hours more on solving a task than another, with the same number of participants.
However, it is extremely important to consistently strive to achieve the set goal throughout the session. This is precisely the moment when the moderator's capabilities will be needed to avoid probable mistakes. For example, to reduce or completely eliminate the undesirable effect of the participants' actions or, on the contrary, to achieve teamwork.
So, a good script, even if you don't strictly adhere to it, allows you to find a way to achieve your goal.
In short, at the beginning of the session we define point A where we are and point B where we want to go. As a result, we develop solutions and determine the order of the actions that need to be taken.
Script development
At the end of the meeting, all participants should have a clear idea of what work lies ahead of them. At the same time, they gain important experience. The session should give participants the opportunity to demonstrate all their abilities and motivate them to new achievements!
Strive to ensure that everyone feels involved in decision making, and then these decisions are more likely to be implemented. Any plan, even the most impeccable, is impossible to implement if it does not have support in the team.
As you can see, the most important thing in a session is to organize it correctly, and the effectiveness largely depends on this. There is a saying: "He who is well prepared for the battle has already won half!"
It is unacceptable to ignore preparation in the hope that the solution will appear on its own during the session.